Chosen/Preferred Name
Your chosen/preferred name is the first name you choose or prefer to be addressed by. It may differ from your legal name and reflects how you wish to be addressed in day-to-day university communications with colleagues through Microsoft applications (outlook, teams and more).
Legal Name
Your legal name is your name that is listed on your valid government ID. This could include passport, driver’s license and other forms of identification (which include your name, date of birth, photo and signature).
Your legal first and last name will remain in Mosaic, even if you update your chosen/preferred name, as it’s required for government reporting, payroll, benefits, and retirement plans administration purposes.
Frequently Asked Questions
Login to Mosaic and navigate to Employee Self Service where you can select the Chosen/Preferred Name tile.
Under ‘Names’, you can click on your name and review/update your ‘Chosen/Preferred First Name’ field.
For full instruction, please review: How to update Chosen/Preferred Name in Employee Self Service.
We encourage you to login to Mosaic Employee Self Service to verify that your chosen/preferred name is displayed as you wish. To do so,
Login to Mosaic and navigate to Employee Self Service where you can select the Chosen/Preferred Name tile.
Under ‘Names’, you can click on your name and review/update your ‘Chosen/Preferred First Name’ field.
For full instruction, please review: How to update Chosen/Preferred Name in Employee Self Service.
Your legal first and last name will remain in Mosaic, even if you update your chosen/preferred name, as it is required to be used for government reporting, payroll, benefits, and retirement plans administration purposes.
Your legal name is your first and last name that is listed on your valid government ID. To update your Legal Name with HR, please submit a Legal Name Change Form.
If you are also a student and have updated your chosen/preferred name directly in Mosaic through Employee Self Service (ESS), it will also be updated in the Mosaic Student Centre. Please refer to the Office of the Registrar’s Name Change, webpage in case any further updates are needed for your student records.
If you are a Faculty member, to update your publishing name, please do so via Mosaic: Navigator → Human Resources → Self Service → Personal Information → Faculty & Researcher Info.