Due to the upcoming holiday – Civic Holiday (Monday, August 3, 2020), the deadline for time entry and approval for the next Faculty/Affiliate pay is Friday, July 31, 2020 by 3:00 p.m.
We encourage you to enter time more frequently and plan ahead to avoid missing the deadline.
Please be advised that a system improvement has been implemented in Mosaic which will no longer generate scheduled hours for ESA Exception Hourly employees on the Civic if the holiday falls on a day in the employee’s schedule.
This is a change to the process in previous years.
Interim (Temporary/Casual) Employees Civic Holiday Time Entry
ESA Interim (Temporary/Casual) employees are not entitled to public holiday pay for the Civic Holiday as it is not one of the nine public holidays recognized by the Ontario Employment Standards Act. Please refer to the Ontario Employment Standards Act for further information on public holiday pay.
ESA Interim (Temporary/Casual) Employees Setup as Hourly (i.e., positive time reporting)
The Civic Holiday will not generate hours for ESA employees setup as hourly. If an employee worked on the Civic Holiday (Monday, August 3rd), you are required to enter the hours worked as “Regular.” The time will be paid at the employee’s regular wage rate.
ESA Interim (Temporary/Casual) Employees Setup as Exception Hourly (i.e., time generates automatically from their schedule)
For ESA employees setup for exception based time reporting, regular hours will not generate on the Civic Holiday (Monday, August 3rd).
If an ESA employee setup for exception based time reporting worked on the Civic Holiday (Monday, August 3rd), you are required to enter the hours worked as “Regular.” The time will be paid at the employee’s regular wage rate.
Exception Hourly (non ESA) and Salaried Employees Public Holidays and Time Entry
The system will automatically generate the Civic Holiday entitlement for each group (according to any applicable Collective Bargaining Agreements). If an employee works on the Civic Holiday, you are required to enter the hours worked as “Regular.” The system will convert these hours to the appropriate premium rate.
Please do not hesitate to contact your HR Representative should you have any questions.
Thank you for your cooperation.