January 2022: Mosaic Rapid Release
Goal: Recruitment Workflow has been updated!
What has changed:
We have modified the approval routing criteria so that job openings in a staff job family (excluding interim and work study) with a contract length of 6 months or greater will route to the envelope manager (prior threshold was 8 months).
This change helps align the workflow routing with the Unifor Unit 1 STE process, and improves overall consistency of practice.
Goal: Streamline the Jira projects for CS, FS, HR production support
What has changed:
Since amalgamating the Mosaic production support teams, we have been working on ways to leverage our shared knowledge and experience. One way to move us along to a more integrated experience is to sync up the workflow and configuration of the service tickets across the various streams.
Folks who are creating a service ticket in CS, FS, and HR will notice fewer required fields to get the ticket started. Bonus!
Goal: Change max number of days for student-reported MSAF (McMaster Student Absence Form) from 3 days to 5
What has changed:
When students return to campus for the winter term on Jan 17, it is essential that they are permitted at least 5 days absence from classes to recover from any flu-like symptoms. This ability has been added to MSAF reporting for Winter 2022 only, allowing students to self-report rather than making an appointment with an advisor.
Change was made concurrently with approvals coming from Undergrad Council and the Senate, in less than 3 days
Goal: Provide an easier way for an employee to access their Avenue to Learn training summary
What has changed:
We have created a new Tile on the Employee Self Service homepage so folks can get a quick overview of their regulatory training courses they have registered for and/or completed.
While there has long been a Training Summary page in Mosaic, this method of access is much quicker and easier!
Goal: Provide technical support for the large volume of ROE regulatory reporting for end of Term
What has changed:
Our compressed December pay cycles along with the the University closure, make it imperative to streamline the end of term Record of Employment processes for our partners in Human Resources.
We provided a technical assist to ensure our partners in HR do not need to make thousands of identical manual updates to end of term ROE records.
Goal: Provide technical support for the testing and migration of manual tax table changes
What has changed:
Due to a very late release of tax formulas from the Canada Revenue Agency, 2022 rate updates were manually keyed and fully tested in a non-prod environment and then packaged for migration to production.
After rates are released by CRA, it takes additional time before they are provided to us from our Vendor. Sometimes with the University closure, the timing requires that we manually apply the rate changes.
Goal: Get set for 2022 payroll with the latest Tax Update available from our Vendor
What has changed:
The final tax update each year is targeted to getting the system ready for the first payroll(s) in the New Year. 49 Patches, 48 processes tested, along with another 17 separate validations, all within a very tight 2 week turnaround time.
Staying current with Tax Updates ahead of this change package is critical to our ability to efficiently implement the year end changes.
Goal: Provide a way to copy a voucher
What has changed:
The functionality to copy an existing voucher was provided by Oracle in a recent software update and this ability has been provided to all users who currently create non-po vouchers
The copy function can be accessed through the voucher search page by searching for the voucher you’d like to copy (Accounts Payable > Vouchers > Add/Update > Voucher Search).
In the results of your search there is a ‘Copy Voucher’ column. Click on the icon and you are able to put in an invoice number and invoice date for the new voucher and click Copy.
A new voucher number is generated along with a hyperlink to the new voucher.
Mosaic Rapid Release