Enhancing the HR transformation experience with new eForm technology!
The details and key process changes are included below.
New Mosaic Employee Change Request eForms are replacing the paper-based HR Event Forms to manage the submission, approval, and processing of HR events, automate form submission and approval steps.
Upon approval, the eForms automatically update employee’s information in Mosaic so there is no need for manual data entry.
Employee Change Request eForms include:
The new eForms do not apply to Faculty member updates.
On January 26, 2022, the 5 new eForms will be released and available to access in Mosaic. The related paper HR Event form will be modified to remove and phase out these types of transactions on February 15, 2022.
In response to feedback received through the HR Review and community consultation across the faculties and departments, to improve user experience and payroll data accuracy, the new Mosaic eForms will enable –
Individuals with the following security profiles in Mosaic can view, edit, and submit the Employee Change Request eForms in Mosaic:
To request HR Security Access for an individual, the Supervisor should log a Mosaic HR Security Request via the following link:
https://macservicedesk.mcmaster.ca/plugins/servlet/desk/portal/742
To view the HR Security Access, run the HR Position Security query available in the HR Reporting Hub via self-service in Administrative Home/Mosaic.
If you, or your team members are involved in HR Event Form processes, we encourage you to do the following:
Wednesday, January 26, 2022 from 1:30 p.m. to 3:30 p.m.
The training sessions have also been recorded and will be posted shortly.
Please begin using the new eForms once they become available on January 26. The paper form will be phased out as of February 15, 2022, at which time it will no longer be accepted.
Employee Change Request eForms have a direct impact to employee’s pay, and the form requestor should therefore be mindful of the HRIS Pay Schedules when submitting these requests. It is critical that eForms are fully approved and received by the applicable HR Transaction – Department Submission Deadline. The late submission and approval beyond the requested payroll deadlines may cause pay delays or overpayments for the individual employee.
The following resources are available to support you and your teams via self-services on HR eForms Webpage.
For additional support with Mosaic HR eForms, email hr.mcmaster@mcmaster.ca or call 905-525-9140 x222HR(47).