Thanksgiving Time Entry and Pay Administration
Following the announcement from the President and Vice-Presidents of the additional days off, here are some important details related to time entry processing for Thanksgiving week. Please review the details below.
Due to the public holiday Thanksgiving Day (Monday, October 12, 2020) as well as the additional day off for some employees on Tuesday, October 13, 2020, the deadline for time entry and approval for the next Faculty/Affiliate Pay (202021-FAM) is Thursday, October 8, 2020 by 3:00 pm.
Time Entry Administration for Thanksgiving Day (October 12, 2020)
Interim (Temporary/Casual) Employees Public Holidays and Time Entry
For Interim (Temporary/Casual) employees, public holiday pay entitlements are calculated in accordance with the Employment Standards Act (ESA) and its regulations.
Note: the public holiday pay entitlement varies between employees and does not necessarily amount to an employee’s regular daily earnings. For further information on the ESA calculation of public holiday pay, please refer to the following link: https://www.ontario.ca/document/your-guide-employment-standards-act-0/public-holidays
Please note you are not required to enter anything on the public holiday day (Monday, October 12, 2020), as the system will automatically generate the public holiday entitlement. If an employee works on the above date, you are required to enter the hours worked as “Regular.” The system will convert these hours to the appropriate premium rate.
Exception Hourly and Salaried Employees Public Holidays and Time Entry
The system will automatically generate the Thanksgiving Day Holiday entitlement for each employee group (according to any applicable Collective Bargaining Agreements or payroll requirements). If an employee works on the Thanksgiving Day Holiday (Monday, October 12, 2020), please enter the hours worked as “Regular.” The system will convert these hours to the appropriate premium rate.
Time Entry Guidelines for October 13 or Additional days off
All departments are to continue to complete time entry for these days as applicable. Employees who are scheduled to work on these days but who will now have the day off should continue to be coded with their Regular hours.
Employees required to work on their designated day off will be given alternate time off in lieu of the hours that are worked (i.e. the amount of lieu time given should equal the amount of hours that are worked). All worked hours should be coded as “Regular.” Managers are asked to work with their employees to arrange future time off that is mutually agreed, subject to operational requirements.
Faculty and staff outside of FHS who have approved vacation on October 13, 2020 will have their vacation time credited back by HR Services. Payroll coding and vacation reversals within FHS, and for all other additional days off will be completed by the department directly. If you need assistance with cancelling an entered or approved vacation day in Mosaic, please contact your HR Representative.
Working on these pre-established or alternate days are not meant to generate premium or holiday pay. Premium pay entitlements, i.e. overtime, will continue to be determined by department, based on work activity and administered according to all applicable policies and Collective Bargaining Agreements.
Should you have any questions regarding your payroll administration, please do not hesitate to contact your HR Representative.
Payroll Administration