The Hiring Manager is expected to ensure that:

• recruitment is conducted in accordance with approved staffing plans, guidelines, and relevant legislation
• funds are available to cover the costs of the position
• they are intimately familiar with the skills, qualifications, abilities and relevant experience required for the job in question
• all related recruitment and selection requirements are met in accordance with applicable collective agreements and University policies
• selection criteria and interview questions are appropriate for the particular employee group and are unbiased, gender-neutral, comprehensive and consistent with the job description/duties
• job postings are compliant with employment equity policy and distribution of job postings are in locations that are accessible to diverse groups and deliberate and targeted in order to ensure the diversity of the applicant pool
• a Selection Committee is established and the members are informed of the job requirements, selection criteria, employment equity policies and best practices (depending on the employee group, consider engaging Human Resources)
• an inclusive and respectful environment is created where all Selection Committee members are encouraged and supported in participating equally (e.g., the Hiring Manager is prepared to moderate when someone continually dominates the discussion)
• the recruitment and selection process is conducted in a fair, equitable and inclusive manner at all stages of the process

Each member of the Selection Committee (including the hiring manager) is responsible for:

• reviewing and understanding the University’s guidelines on staff recruitment and policies on employment equity and discrimination
• demonstrating a strong commitment to equity and inclusion
• identifying and removing potential barriers to equity and inclusion throughout the selection process, including issues of unconscious, implicit and any other kinds of bias
• understanding Human Rights considerations, including the duty to reasonably accommodate
• assessing the merits of each applicant against the selection criteria
• demonstrating impartiality and objectivity
• attending interviews of all interviewees
• recommending successful applicants
• maintaining confidentiality throughout the selection process

The Human Resources teams are responsible for:

• facilitating the approval of the job description and salary classification (as applicable)
• providing Mosaic support and posting job opportunities on McMaster’s Career site
• facilitating job postings with external agencies and ensuring job postings meet required criteria
• issuing offers of employment (as applicable)
• providing advice and guidance on all activities associated with the recruitment and selection process
• assisting with targeted recruitment strategies
• providing staff members to participate as members of Selection Committees as requested
• facilitating human rights, diversity and equity training for all hiring managers and members of selection committees
• providing advice and guidance on activities associated with the successful onboarding and orientation of new hires

Equity Experts, including the Employment Equity Specialist and designated Equity Advisors, are responsible for:

• reviewing and approving job postings and interview/testing questions
• assisting hiring managers with diversity outreach and developing recruitment, promotion and retention strategies
• facilitating/coordinating human rights, diversity and equity training for selection committee members
• identifying ways to ensure that the hiring process is equitable, transparent and inclusive
• providing pertinent advice and support to hiring managers, chairs of selection committees and the Human Resources Services team

In addition to the responsibilities noted above, the Employment Equity Specialist is available to provide specialist advice, support and customized training to encourage diversity in recruitment practices. Aggregate data on the representation of federally designated groups within the applicant pool, as well as reports on current workforce composition by Faculty and Department, can be made available through the Employment Equity Specialist.