Payroll Calendars
Payroll Calendars and Deadlines provide Department Administrators and Supervisors with a schedule of pay periods, pay deposit dates and important deadlines to enable effective planning and resource allocation, and to help ensure sufficient time to process pay accurately and on time. In addition to the below calendars, Payroll Calendars for Staff, Faculty and Affiliates are also available as shared calendars in Outlook. Please refer to the How to Add Payroll Calendars to Outlook resource for help setting this up.
Time Reporting/ Absence Entry and Approval Deadlines
When do I get paid?
Rotating Staff and Faculty payrolls are paid through direct deposit on a biweekly basis and spread over 26 pays per year. Find our payroll schedules below.
Pay Dates for Sessional Faculty 2023-2024
Pay dates for McMaster Sessional Faculty (CUPE, Local 3906, Unit 2)
Information Box Group
Payroll Forms & Information
2023 Payroll Calendar
McMaster payroll calendar for faculty and staff for the 2023 calendar year
Accommodating Leaves for Religious Observances
For supervisors of employees who are in the Unifor Local 5555 Unit 1 bargaining unit
Application for Individual Tax Number (ITN) for Non-Residents
Non-residents to fill this out this form to accompany the Non-Resident Tax Waiver form if no Social Insurance Number (SIN) or Individual Tax Number (ITN) has been issued.
Employee Contact Information Form
Existing employees will complete this form when requesting modification to their personal contact information. Employees who are new to the University will complete this form during the hiring process.
Employee Direct Deposit Form
Existing employees will complete this form when requesting modification to their direct deposit information. Employees who are new to the University will complete this form during the hiring process.
Employment Verification Request Form
Use this form to provide Individual Consent for Disclosure of Personal Information to a Designated Third Party
How to Guide: Updating Contact Information in Mosaic
Guide to demonstrate how to update employee contact information using Employee Self Service in Mosaic.
WEBSITE
How to View & Print Online T4 or T4A Tax Slip
Guide to viewing and printing your online T4 or T4A tax slip
WEBSITE
How to View and Print Your Online Pay Statement in Mosaic
Guide to viewing your online pay statements issued by Human Resources in Mosaic
McMaster CPP Changes Overview
The Government of Canada introduced changes to CPP that will be phased in over a number of years. The first change took effect in January 2019 and require that both employees and the University contribute more to CPP.
McMaster University Holiday Schedule
Holiday Schedule for Salaried Employees - Faculty and The Management Group (TMG) for 2018 and 2019
Non-Resident Tax Waiver
Department Managers to complete and attach a copy of the Contract / Letter of Agreement, as well as the Non-Resident Tax Waiver form, to submit to the CRA.
Pay Dates for Sessional Faculty 2023-2024
Pay dates for McMaster Sessional Faculty (CUPE, Local 3906, Unit 2)
WEBSITE
Quick Reference Guide – Viewing & Printing T4 or T4A Tax Slips
Quick reference guide to viewing and printing your T4 or T4A tax slips issued by Human Resources
Special Premium Payment Form
Department Managers to complete the Special Premium Payment form to set up an employee with a one-time payment or on-going biweekly payment. Use an upload template for >30 employees.
Understanding Multiple Pay Statements
Working multiple jobs with McMaster? It is important that you understand the tax Implications.
Upload for >30 On-Going Payments
Using the instructions below, Department Managers can prepare an excel file for on-going payments to be uploaded to HR Mosaic.
Upload for >30 One-Time Payments
Using the instructions below, Department Managers can prepare an excel file for one-time payments to be uploaded to HR Mosaic.