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Employment Related Policies, Directives & Procedures

The University’s policies, directives and procedures respecting human resources apply to all University employees unless stated otherwise below.

Expandable List

Context

The University seeks a culture of fewer and more focused policies and directives, and greater empowerment and accountability for individual employees and departments.

For Human Resources, policies are few and high-level, Board-approved, principles. Directives are decisions communicated by the President and/or Vice Presidents (PVP). Procedures are meant only to advise and guide discretionary decision-making.

Role of Human Resources Services

The primary role of McMaster’s Human Resources Services is to provide service and advice to University stakeholders. The department also has a mandate to ensure compliance with applicable labour and employment legislation and regulations, collective agreements, and University policies, directives, and procedures respecting human resources.

Applicability

The University’s policies, directives and procedures respecting human resources apply to all University employees unless stated otherwise.  Please note that bargaining unit employees are also subject to their applicable collective agreements.  Where any policy, directive or procedure respecting human resources contradicts the term(s) of the applicable collective agreement, the collective agreement governs.

McMaster complies with all federal and provincial legislation regarding human rights and the prohibition of forced labour, modern slavery, human trafficking, and child labour including Ontario’s prevention and remedies for human trafficking act.

Resource Listing

WEBSITE

Workplace Safety & Insurance Act

Link to the Ontario Government Workplace Safety and Insurance Act, 1997

PDF

Workplace Accommodation Procedure

Guide and Procedures for Workplace Accommodation - 2021

WEBSITE

Workplace Accommodation Policy

Policy for Workplace Accommodation (Board and Senate approved)

WEBSITE

Vaccination Policy – COVID-19 Requirements for Visitors

Vaccination policy with COVID-19 requirements for visitors.

WEBSITE

Vaccination Policy – COVID-19 Requirements for Employees and Students

Vaccination policy with COVID-19 requirements for employees and students.

WEBSITE

University Policy on Accessibility

McMaster University Policy on Accessibility (Board and Senate approved)

PDF

Understanding the Impacts of Bill 148 and the New Bill 47

Information for managers on the impacts of Bill 148 and the New Bill 47 (December 2018)

PDF

Tuition Assistance Policy – Retirees

Policy for Retiree Tuition Assistance. Date of Most Recent Approval: December 2005

PDF

Tuition Assistance Policy – Employees

Policy for Active Employee Tuition Assistance. Date of Most Recent Approval: October 2014

WEBSITE

Tobacco & Smoke Free University Policy

The primary purpose of this Policy is to enable the overall health and well-being of all members of the University Community. (Board approved)

PDF

TMG Time and Leave Provisions for Managers of Employees in TMG

Document that outlines all the different leaves available to TMG employees.

PDF

TMG Management Days Policy

Policy that outlines the eligibility and procedures for TMG Management Days (Date of most recent approval: July 2021)

WEBSITE

Storm Emergency Policy and Procedures

Storm Emergency Policy and Procedures (Approved by the Presidents and Vice-Presidents)

LINK

Statutory Leaves of Absence

Webpage that details various leaves, along with links to more information about the nature, purpose, and eligibility requirement for such leaves.

WEBSITE

Smoking in the Workplace Act

Link to the Ontario Government Smoke-Free Ontario Act, 2017

WEBSITE

Sexual Violence Policy

All members of the University Community (“Community Members”) have a right to study, work, and live in an environment that is free of Sexual Violence. (Board and Senate approved)

PDF

RMM 100 Workplace and Environmental Health and Safety Policy

Workplace and Environmental Health and Safety Policy (Date of most recent approval: January 2022)

LINK

Risk Management Manual (RMM) Links

Includes all Risk Management Manual Programs

PDF

Pregnancy and Parental Leave Policy for TMG

Policy that outlines all necessary information for pregnancy/parental leaves for TMG.

WEBSITE

Pregnancy and Parental Leave Policy for MUFA

Policy that outlines all necessary information for pregnancy/parental leaves for Faculty and MUFA librarians (Senate and Board approved)

PDF

Pregnancy and Parental Leave Policy for Clinical Faculty

Policy that outlines all necessary information for pregnancy/parental leaves for Clinical Faculty.

PDF

Pre-Retirement Reduced Workload Policy – Salaried Staff

Policy to allow salaried support staff nearing retirement age to reduce their workload as much as 50% and still receive full pension credits and benefit coverage until retirement. (Date of most recent approval: May 1980)

WEBSITE

Post-Doctoral Fellows (non-union) Policy

Policy on Post-doctoral Fellows that outlines the definition, steps to obtain a postdoctoral position, appointment and registration, remuneration and financial support, and benefits and services. (Senate and Board approved)

WEBSITE

Policy Statement on Inclusive Communications

McMaster is committed to the use of inclusive language and imagery in all University communications. (Board and Senate approved)

WEBSITE

Policy on Recruitment and Selection of Faculty Members

SPS A1 - Policy on Recruitment and Selection of Faculty Members - effective July 1, 2020

PDF

Policy and Procedures for President’s Awards

Criteria, details and information regarding the McMaster President's Awards program. Last updated November 19, 2020

PDF

Persona Non Grata Policy

This policy is to establish the protocols and processes for the issuance of a Persona Non Grata declaration as a mechanism to help ensure the health, safety and security of the McMaster University campus and its community members (date of approval July 2019).

WEBSITE

Pay Equity Act

Link to the Ontario Government Pay Equity Act, R.S.O. 1990

WEBSITE

Occupational Health & Safety Act

Link to the Ontario Government Occupational Health and Safety Act, R.S.O. 1990

PDF

MPDA Policy for TMG Members

Policy that outlines the benefits, eligibility, use of funds, etc. for the Management Professional Development Allowance for TMG employees. (Date of most recent approval: June 2022)

WEBSITE

McMaster University Workplace Violence Policy

In support of the McMaster University Workplace Environmental Health and Safety Policy, the University is committed to the prevention of workplace violence. (Board and Senate approved)

WEBSITE

Librarian Professional Development Allowance Plan (LPDA) Policy and Procedures

Librarian Professional Development Allowance Plan (LPDA) Policy and Procedures is managed by the McMaster University Secretariat`s Office. (Board approved)

WEBSITE

Labour Relations Act

Link to the Ontario Government Labour Relations Act, 1995

WEBSITE

Human Rights Code

Link to the Ontario Government Human Rights Code, R.S.O. 1990

WEBSITE

Hearing Procedures for the Board-Senate Hearing Panel for Discrimination, Harassment, and Sexual Violence

Hearing Procedures for the Board-Senate Hearing Panel for Discrimination, Harassment, and Sexual Violence (Board and Senate approved)

WEBSITE

Gifts and Awards Policy

This policy applies to all University employees. (Approved by the President)

PDF

FIPPA – Pre-Employment Testing

Notice of Collection of Personal Information under the Freedom of Information and Protection of Privacy Act

PDF

FIPPA – Interview Consent

Notice of Collection of Personal Information under the Freedom of Information and Protection of Privacy Act

WEBSITE

Faculty Professional Development Allowance Plan (PDA) Policy and Procedures

Faculty Professional Development Allowance Plan (PDA) Policy and Procedures is managed by the McMaster Unviersity Secretariat`s Office.

WEBSITE

Faculty Career Progress/Merit(CP/M) Plan

The Faculty Career Progress/Merit(CP/M) Plan is managed by the McMaster University Secretariat`s Office.

WEBSITE

Employment Standards Act

Link to the Ontario Government Employment Standards Act, 2000

PDF

Employment of Relatives in Full-Time and Regular Part-Time Employee Positions

The intent of this policy is to avoid creating or continuing an employment situation where there is the potential for favouritism and/or conflict of interest. (Date of most recent approval: November 2004)

PDF

Employment Equity Policy

Employment Equity Policy and Recruitment Statement (Date of most recent approval: May 2017)

WEBSITE

Discrimination, Harassment and Sexual Harassment: Prevention and Response

Policy on Discrimination and Harassment: Prevention & Response (Senate and Board approved)

PDF

Disconnecting from Work Policy

A policy that outlines the University’s approach about disconnecting from work and how the policy is applied

PDF

Disconnecting From Work FAQs

Frequently asked questions associated with the Disconnecting From Work Policy

WEBSITE

Dependent Bursary Policy

Policy for Bursary Program for Spouses and Dependents of University Employees

PDF

Deferred Salary Leave Policy

Policy that outlines all important information about TMG deferred salary leaves. (Date of most recent approval: November 2005)

WEBSITE

Declaration of Conditions of Employment (T2200) Form

Declaration of Conditions of Employment (T2200) Form (as of April 2014)

WEBSITE

CRA T2200 – Interpretation Guide

Interpretation Guide for the CRA T2200 Declaration of Conditions of Employment Form

PDF

COVID-19 Screening and Proof of Vaccination Consent

Consent details for use with the COVID-19 daily active screening and proof of vaccination reporting application (MacCheck).

PDF

Consulting and Freelancing, Employee Policy

Staff Policy on consulting and freelancing (Date of most recent approval: May 1997)

WEBSITE

Conflict of Interest Policy for Employees

The policy deals with the fiduciary responsibility for the management of University resources (Senate and Board approved)

PDF

Complaint Resolution Procedure for TMG

This procedure gives TMG employees access to a process that effectively addresses and resolves matters arising within their employment relationship with the University.

WEBSITE

Academic Assessment/Career Development for Faculty

Visit the Secretariat's Office for more information about Faculty Academic Appointments, Tenure and Promotion related Policies.