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Employment Related Policies, Directives & Procedures

The University’s policies, directives and procedures respecting human resources apply to all University employees unless stated otherwise.

Read more about McMaster University’s overall Policies, Procedures and Guidelines.

Accessibility Policy

McMaster University Policy on Accessibility (as of January 2010) | PDF

Conflict of Interest Policy for Employees

The policy deals with the fiduciary responsibility for the management of University resources (date of most recent approval: June 2012). | Site

Consulting and Freelancing, Employee Policy

Staff Policy on consulting and freelancing (Date of most recent approval: May 1997) | PDF

CRA T2200 – Interpretation Guide

Interpretation Guide for the CRA T2200 Declaration of Conditions of Employment Form  | Site

Declaration of Conditions of Employment (T2200) Form

Declaration of Conditions of Employment (T2200) Form (as of April 2014) | Site

Deferred Salary Leave Policy

Policy that outlines all important information about TMG deferred salary leaves. (Date of most recent approval: November 2005) | PDF

Dependent Bursary Policy

Policy for Bursary Programme for Spouses and Dependents of University Employees. Date of Most Recent Approval: December 2005 | PDF

Discrimination, Harassment and Sexual Harassment: Prevention and Response

Policy on Discrimination and Harassment: Prevention & Response (Date of most recent approval: June 2017) | Site

Employment Equity Policy

Employment Equity Policy and Recruitment Statement (Date of most recent approval: May 2017) | PDF

Employment of Relatives in Full-Time and Regular Part-Time Employee Positions

The intent of this policy is to avoid creating or continuing an employment situation where there is the potential for favouritism and/or conflict of interest. (Date of most recent approval: November 2004) | PDF

Employment Standards Act

Link to the Ontario Government Employment Standards Act, 2000 | Site

Faculty Career Progress/Merit(CP/M) Plan

The Faculty Career Progress/Merit(CP/M) Plan is managed by the McMaster University Secretariat`s Office.  | Site

Faculty Professional Development Allowance Plan (PDA) Policy and Procedures

Faculty Professional Development Allowance Plan (PDA) Policy and Procedures is managed by the McMaster Unviersity Secretariat`s Office.  | Site

FIPPA – Interview Consent

Notice of Collection of Personal Information under the Freedom of Information and Protection of Privacy Act | PDF

FIPPA – Pre-Employment Testing

Notice of Collection of Personal Information under the Freedom of Information and Protection of Privacy Act | PDF

Gifts and Awards Policy

This policy applies to all University employees. (Date of most recent approval: November 2013) | Site

Hearing Procedures for the Board-Senate Hearing Panel for Discrimination, Harassment, and Sexual Violence

Hearing Procedures for the Board-Senate Hearing Panel for Discrimination, Harassment, and Sexual Violence (Date of most recent approval: June 2017) | Site

Human Rights Code

Link to the Ontario Government Human Rights Code, R.S.O. 1990 | Site

Labour Relations Act

Link to the Ontario Government Labour Relations Act, 1995 | Site

Librarian Professional Development Allowance Plan (LPDA) Policy and Procedures

Librarian Professional Development Allowance Plan (LPDA) Policy and Procedures is managed by the McMaster Univesity Secretariat`s Office.  | Site

McMaster University Workplace Violence Policy

In support of the McMaster University Workplace Environmental Health and Safety Policy, the University is committed to the prevention of workplace violence. (Date of most recent approval: June 2010) | Site

MPDA Policy for TMG Members

Policy that outlines the benefits, eligibility, use of funds, etc. for the Management Professional Development Allowance for TMG employees. (Date of most recent approval: July 2014) | PDF

Occupational Health & Safety Act

Link to the Ontario Government Occupational Health and Safety Act, R.S.O. 1990 | Site

Pay Equity Act

Link to the Ontario Government Pay Equity Act, R.S.O. 1990 | Site

Persona Non Grata Policy

This policy is to establish the protocols and processes for the issuance of a Persona Non Grata declaration as a mechanism to help ensure the health, safety and security of the McMaster University campus and its community members (date of approval July 2019). | PDF

Policy and Procedures for President’s Awards

Criteria, details and information regarding the McMaster President's Awards program (Date of most recent approval: September 2014) | PDF

Policy Statement on Inclusive Communications

McMaster is committed to the use of inclusive language and imagery in all University communications. (Date of most recent approval: April 1990) | Site

Post-Doctoral Fellows (non-union) Policy

Policy on Post-doctoral Fellows that outlines the definition, steps to obtain a postdoctoral position, appointment and registration, remuneration and financial support, and benefits and services. | Site

Pre-Retirement Reduced Workload Policy – Salaried Staff

Policy to allow salaried support staff nearing retirement age to reduce their workload as much as 50% and still receive full pension credits and benefit coverage until retirement. (Date of most recent approval: May 1980) | PDF

Pregnancy and Parental Leave Policy for Clinical Faculty

Policy that outlines all necessary information for pregnancy/parental leaves for Clinical Faculty. | PDF

Pregnancy and Parental Leave Policy for MUFA

Policy that outlines all necessary information for pregnancy/parental leaves for Faculty and MUFA librarians. | PDF

Pregnancy and Parental Leave Policy for TMG

Policy that outlines all necessary information for pregnancy/parental leaves for TMG. | PDF

Risk Management Manual Links

Includes all Risk Management Manual Programs | Link

RMM 100 Workplace and Environmental Health and Safety Policy

Workplace and Environmental Health and Safety Policy (Date of most recent approval: January 2019) | PDF

Sexual Violence Policy

All members of the University Community (“Community Members”) have a right to study, work, and live in an environment that is free of Sexual Violence. (Date of most recent approval: January 2017) | Site

Smoking in the Workplace Act

Link to the Ontario Government Smoke-Free Ontario Act, 2017 | Site

Storm Emergency Policy and Procedures

Storm Emergency Policy and Procedures (Date of most recent approval: January 2015) | Site

TMG Management Days Policy

Policy that outlines the eligibility and procedures for TMG Management Days (Date of most recent approval: May 2018) | PDF

TMG Time and Leave Provisions for Managers of Employees in TMG

Document that outlines all the different leaves available to TMG employees. (Last Updated: July 2019) | PDF

Tobacco & Smoke Free University Policy

The primary purpose of this Policy is to enable the overall health and well-being of all members of the University Community. (Date of most recent approval: January 2018) | Site

Tuition Assistance Policy – Employees

Policy for Active Employee Tuition Assistance. Date of Most Recent Approval: October 2014 | PDF

Tuition Assistance Policy – Retirees

Policy for Retiree Tuition Assistance. Date of Most Recent Approval: December 2005 | PDF

Understanding the Impacts of Bill 148 and the New Bill 47

Information for managers on the impacts of Bill 148 and the New Bill 47 (December 2018) | PDF

Workplace Accommodation Policy

Policy for Workplace Accommodation (Date of most recent approval: June 2015) | PDF

Workplace Accommodation Procedure

Guide and Procedures for Workplace Accommodation (Date of most recent approval: June 2015) | PDF

Workplace Safety & Insurance Act

Link to the Ontario Government Workplace Safety and Insurance Act, 1997 | Site