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Teaching Assistants – Payroll Information

The following information will assist you in understanding all aspects of payments relating to being a Teaching Assistant (including Income Tax receipts and address changes).

Need help? Visit us at the Campus Services Building Room 202 or contact your HR representative by Faculty listed below.

Information

Additional Payment Information

Your biweekly payments will be deposited directly into your back account.  This method of payment is mandatory. A “Statement of Earnings” showing details of your payment, will be available in Mosaic.  Please ensure you complete your Payment Forms immediately as failure to do so may result in considerable delay in receiving your pay.

Payment Forms: 

  1. Contract and Deposit Form (include VOID cheque) – see below in Forms section
  2. TD1 – see below in Forms section
  3. TD1ON – see below in Forms section
  4. SIN – see more information below
  5. Copy of Valid Study Permit (if applicable) – see more information below

SOCIAL INSURANCE NUMBER (SIN) – It is essential that Human Resources Services has your SIN

For Income Tax receipt purposes Human Resources Services MUST have your Social Insurance Number (SIN).  If you do not have a SIN number, please apply at SERVICE CANADA CENTRE.  Locations include:

Hamilton Mountain Service Canada Centre
1550 Upper James Street
Hamilton, Ontario (corner of Rymal Rd.)
905-572-2211
Red Hill Creek Centre
2255 Barton Street East
Hamilton, Ontario (corner of Nash Rd.)
905-572-2211

As it may take up to 8 weeks to receive a SIN number, you should apply IMMEDIATELY.

VISA STUDENTS – Student Authorizations

Visa students are required to provide photocopies of their Study Permit to Human Resources Services at the start of employment and each time such study permits are renewed.

Forms

Employee Contact & Deposit Information Form

Existing employees will complete this form when requesting modification to their personal information. Employees who are new to the University will complete this form during the hiring process. | PDF

TA Instructions for completing the Contact & Deposit Information Form

Instructions for completing the Contact & Deposit Information Form for Teaching Assistants | PDF

Federal TD1 Tax Exemption

2019 Personal Tax Credits Return - Federal Form | PDF

Ontario TD1 Tax Exemption

2019 Personal Tax Credits Return - Ontario Provincial Form | PDF

HR Support by Faculty

DeGroote School of Business, Faculty of Social Sciences and Faculty of Engineering – Melissa Maida

Faculty of Health Sciences – Alex Mangiarelli

Faculty of Science and Faculty of Humanities  – Kyla Beavers