Health and Safety Training

Mandatory Training 

To complete mandatory training: 

• Log into Mosaic HR 

• Navigate to the Employee Self Service section 

• Click on the My Regulatory Training homepage  

• Click on the Complete Training (A2L) tile.  

• Scroll to “My Courses” to see and complete the mandatory courses that you are enrolled in. 

For more details on navigating to Avenue to Learn, or health and safety training more generally, utilize the McMaster Health & Safety Training Video Series, or the Job Aid below.  

Video – How to Access and Complete Training in Avenue to Learn

JOB AID – How to Complete Health & Safety and Regulatory Training Courses in Avenue to Learn.  

Employee Health & Safety Checklist 

Site Specific and Role Specific Training 

Site specific and role specific training first requires a job hazard analysis to identify the primary hazards of an individual’s work and the required training as a result. Managers should schedule a meeting with their employees to review the JHA and identify any additional training courses that may need to be completed. A JHA can be completed in Mosaic HR – Self Service by navigating to the “Job Hazard Analysis” tile on the “My Regulatory Training” homepage. 

JOB AID – How to Complete a Job Hazard Analysis (JHA) in Mosaic

Once any additional training courses are identified, and a JHA is complete, employees can manually enroll in the related courses in Mosaic, or people leaders can enroll their direct reports on their behalf.  

For more details on enrolling in additional training courses in Mosaic, utilize the McMaster Health & Safety Training Video Series, or the Job Aid below. 

JOB AID – How to Enroll in Health and Safety and Regulatory Training Courses

JOB AID – How to Enroll Direct Reports in Health and Safety and Regulatory Training 

Note: there is a 15-30 minute delay between enrolling in courses, and the courses being available to complete in Avenue to Learn.  

Once individuals have enrolled in additional training, the training can be completed in Avenue to Learn. The Avenue to Learn tile can be accessed in the “My Regulatory Training” homepage in Mosaic – Employee Self Service.  

JOB AID – How to Complete Health and Safety and Regulatory Training Courses in Avenue to Learn

Note:  Visiting students/scientists/volunteers/Persons of Interest (POI) must also complete the mandatory health and safety training. The POI request form is available for volunteers, visiting scientists, contractors, and other individuals during their temporary stay at McMaster University. It grants them the necessary access to Mosaic and Avenue to Learn to complete their required Health and Safety training. Refer to the Person of Interest/Role Based Accounts webpage for more information.

• Training Matrices

Site Specific and Role Specific Training – As Required

Many roles and workspaces within the University require specific training due to the exposure of hazards within that role or workspace.  An important and mandatory component of health and safety at McMaster is a documented Job Hazard Analysis (JHA) of main activities associated with each employee.  A job hazard analysis is essential in clarifying the work to be done in conjunction with the hazards and controls that are associated with the activity.  Each workplace task outlines and identifies health and safety hazards and their required training that is above and beyond the mandatory Health and Safety Training.

All information pertaining to Job Hazard Analysis can be found on the Human Resources webpage for Job Hazard Analysis.

JOB AID – How to Complete a JHA

Your manager will book some time to take you through a JHA at which time additional training courses may be identified depending on your role within the university and workplace environment.  For a detailed list of all role specific training please review the training matrices.

Additional Regulatory Training Required:

PHIPA Training Requirement
Mandatory for ALL university employees who work with or access personal health information in their work for the university, or partner institutions completed annually

Harmonized Research Training
Training for researchers working with personal health information (required annually).  If you have any questions or require this training please contact Rebecca Leone at rleone@mcmaster.ca

Health and Safety Training for Teaching Assistants
Mandatory TA/RA in Lieu Training (Anit-Oppression and Pedagogy)

Automatic notifications will be generated via e-mail to notify employees when they are not in compliance with any of the mandatory health and safety training noted above.

 At any point in time employees can view their training summary in Mosaic HR – Employee Self Service by clicking on the “My Training Summary” tile in the My Regulatory Training homepage.  

JOB AID – How to Monitor Your Health & Safety Training Compliance (Employee) 

Video – Employees:  How to Monitor Mandatory Health and Safety Training

Note: Courses that show a status of “enrolled” are either courses that an individual has self-enrolled in manually, or are mandatory courses that have been auto-enrolled due to non-compliance.  

Once a course is completed, the “My Training Summary” will be updated to “complete” within 24 hours.  

People leaders can also monitor their team’s training compliance in the Manager Self Service homepage. Click the Monitor Compliance (Manager) tile within the Regulatory Training homepage to open the Mandatory Health & Safety and Regulatory Training Compliance Summary report.  

JOB AID – How to Monitor Department and Team Health & Safety Training Compliance (Manager) 

Video – Managers:  How to Monitor Health and Safety Training

For each individual in the report, and for each mandatory course, the results will indicate:   

• Compliance status: Non-Compliant (Expired), Non-Compliant but actively enrolled (Enrolled) or Compliant  

• Certification Date, i.e. the date the course was last completed  

• Compliance Expiry, i.e. the date that compliance expires and the training is due to be completed. 

Managers may wish to delegate a person to act as a Training Coordinator to help monitor training compliance across a team or department. Training Coordinators can access the Department Training Summary report from the HR Reporting Hub tile in Mosaic.  The report can be found under the Employee and Job Info section.  

JOB AID – How to Request Set Up of a Health & Safety  Training Coordinator